Jobs At City Church

It's more than a job - It's a calling!

We have an amazing team here at City Church who serve part-time or full-time. If you have a heart for ministry and believe God has called you to serve, please review the available job openings.

Conference Centre Coordinator

The Atrium Café & Conference Centre is located at C3 City Church in Otumoetai Tauranga.

The Centre comprises of 3 Conference Rooms, 4 Breakout rooms and 750 seat Auditorium.  We offer a wide range of possibilities from board meetings, small intimate weddings to large events.

Our Atrium Café is a popular meeting place for a catch-up, offering artisan coffee, speciality teas and fantastic food.

As a conference centre co-ordinator, you'll ensure the smooth running, effective management, success and profit of the centre, using your excellent interpersonal skills and commercial awareness.

It's your job to ensure that all services provided meet the clients' needs and that events are run efficiently. You must strike a balance between customer satisfaction and effective business management, which often means dealing with last-minute changes or solving problems as they arise.

Because the venue is not only a Conference Centre but also a church, you will be required to work alongside church staff to manage room bookings that balance with the needs and requirements of our church members.


As a conference centre manager, you'll need to:

  • communicate daily with management, planning work schedules and checking client requirements
  • deal with customer enquiries and feedback 
  • ensure events run smoothly
  • manage quotations, budgets and work alongside our accounts manager to oversee invoicing and payment for bookings.
  • take responsibility for the training and managing of staff.
  • supervise maintenance, supplies and equipment
  • take responsibility for the marketing of the conference centre.
  • lead by example in maintaining service standards
  • research markets to identify new business
  • negotiate with external service providers and suppliers as required
  • purchase equipment necessary for the conference centre to operate
  • ensure compliance with health and safety and other legal regulations
  • carry out day-to-day troubleshooting and address problems as they arise.
  • act as the primary contact for client inquiries and room bookings
  • interact with clients to obtain meeting requirements, schedules and quotations for bookings.
  • set up meeting rooms to ensure it meets client needs for catering, AV devices and layout.
  • maintain meeting calendar and ensure event planning is on track
  • oversee and communicate effectively with additional personnel that may be required

Salary & Working hours

20 – 30 hours per week

Conference centre managers regularly work irregular hours involving early morning starts, late night finishes and evening work.

You may have to work additional hours and be on-call, in case of an emergency or urgent problem.

What to expect

The job involves a mix of office-based administration and liaising with clients, internal and external service providers, and suppliers outside the office environment.

The conference centre co-ordinator is expected to deal with a range of on-the-spot problems and meet tight deadlines to the satisfaction of clients.


Certificates or experience in the following would be of benefit to your role:

  • business and management studies
  • events management
  • hospitality management
  • international business
  • marketing
  • travel and tourism


You'll need to have:

  • excellent interpersonal verbal and written communication skills
  • strong customer service skills
  • business and commercial awareness
  • knowledge of sales and marketing
  • a high level of organisational and planning ability
  • budgeting experience and a general financial awareness
  • team working skills, including the ability to manage and lead a team
  • ability to remain calm under pressure
  • adaptability and flexibility
  • an efficient and organised approach with excellent timekeeping skills
  • influencing and negotiation skills
  • administrative skills
  • attention to detail
  • problem-solving skills
  • the ability to think on your feet and make quick decisions
  • motivated to work independently and has excellent time management
  • skilled in MS Outlook, Word, Excel, and Powerpoint.
  • physically able to complete room set up and pack downs
  • experience in styling a room with creativity and with attention to detail
  • can work effectively with a wider team of personnel
  • manage health & safety requirements for all bookings

Send CV, application form and covering letter to:

Conference Centre Role
PO Box 6056

or email to:

Conference Centre Role

Applications Close: Wednesday 25 November 2020

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